Personal Assistant Crawford Pre-Primary Fourways - N/A05759
Code/Reference:
N/A05759
Applications accepted until:
2017-01-13
Number of Openings
1

Location:

Crawford Pre-Primary Fourways

Job Description:

Qualifications:  Minimum requirement is Matric, or equivalent, and experience in a similar   environment. Secretarial Certificate/Diploma would be advantageous. Computer literacy (MS Office), Pencil Box and ISYS is essential. Confidentiality and information integrity is of vital importance.

Duties will include

  • Actively ensuring that the Principal receives the full benefits of PA support;
  • Arranging meetings and actively assisting any preparations, e.g. booking rooms and preparing agendas;
  • Reports (entering marks and printing);
  • Assisting with Reception/Switchboard when required;
  • Arranging travel and ensuring that the Principal has travel itinerary including, accommodation and flights;
  • Drafting / creating / assisting with presentations / reports / correspondence;
  • Ensuring Principal is fully briefed and prepared for meetings;
  • Liaising and co-ordinating with divisional team;
  • Managing e-mail and responding on behalf of the Principal where requested;
  • Staff meeting minutes;
  • Proactively managing diaries and assisting with time management;
  • Providing support services to Management;
  • Taking all administration away from the Principal where possible;
  • Taking telephone calls; dealing with issues where possible or taking details.
  • Diary keeping and telephone messages;
  • Performing administrative duties as and when required;
  • Various other ad hoc duties as determined by the position.

Essential Experience / Skills:

  • Ability to analyse information and deal with it e.g. in responding to emails;
  • Creating and maintaining good relationships;
  • Effective and confident communicator at all levels €“ verbal and written;
  • Excellent organisational skills;
  • Excellent Interpersonal skills; http://www.deezer.com/en/
  • Experienced Secretary;
  • Good proficiency in Word, Excel, Power-Point, Outlook including scheduling), Pencil box,
  • High standard of accuracy, quality and timeliness;
  • Interest in getting to understand the business and its customers;
  • Keen to work as part of a team;
  • Mature outlook;
  • Proactive approach to work;
  • Self-motivated with the ability to meet tight deadlines;
  • Willingness to take responsibility.